Recurring subscriptions
Auto-bill every month, quarter, or year — with prorata and trial handling.
Subscriptions are the backbone of recurring businesses: consulting retainers, maintenance, resold SaaS, coaching contracts. Nexte fully automates the cycle issue → charge → reminder → accounting, with fine-grained handling of changes (upgrade, downgrade, pause).
Create a subscription
- Billing → Subscriptions → `New subscription`.
- Pick the client, add line items (description, net price, VAT, quantity).
- Choose frequency: monthly, quarterly, semi-annual, annual.
- Set first issue date and optionally an end date (or `open-ended`).
- Choose payment method: Stripe (auto-charged card), GoCardless (SEPA direct debit), manual wire.
- Optional: add a free trial period (e.g. 14 days), minimum commitment (e.g. 6 months), launch discount.
- Send. The client receives an email with a link to sign their mandate/activate their card.
Trial periods
Two modes: paid trial (invoice issued immediately but fully refundable during the trial) or free trial (no invoice until trial end, then normal cycle). Ideal for SaaS and B2B services where clients want to test before committing.
Change an active subscription
Changes (upgrade, downgrade, frequency change, add/remove lines) are handled with automatic prorata. Nexte computes the delta on the current cycle and generates either a complementary invoice or a credit note to precisely rebalance.
- Upgrade (e.g. €500/mo → €800/mo on day 15 of a monthly cycle): complementary invoice of €150 issued immediately (15 days × daily diff).
- Downgrade: credit note issued, applicable on next invoice.
- Frequency change: subscription closed and recreated with new frequency on next cycle.
- Line item added: immediate complementary invoice, prorated on remaining cycle.
Pause or cancel
From the subscription, three actions are available with their respective implications.
- Pause: suspends upcoming invoices without losing history or the mandate. Automatic or manual resume at the date you set.
- Cancel at cycle end: subscription stops at next renewal date. Client retains access until then.
- Cancel immediately: hard stop, with potential credit note prorated on unused cycle.
Failed charges
Stripe Smart Retries (automatic) retries 4 times over 5 days on card failure. GoCardless applies its own retry: D+3 then D+7 for declined SEPA debits. You're notified on each attempt, and the client receives an email to update their payment method.