Expense tracking
Capture, categorize, and export your business expenses.
Beyond issuing invoices, Nexte lets you track your business expenses to automatically compute net profit, prepare VAT returns, and export everything for your accountant.
Add an expense
- Billing → Expenses → `New expense`.
- Fill in supplier, date, gross amount, recoverable VAT (if liable), category.
- Photograph or upload the receipt (legally required). Automatic OCR extracts amount and date.
- Optional: link the expense to a client project to track real margin per engagement.
- Save. The expense is timestamped and can no longer be deleted (only archived).
Categories
- Hosting and domains (OVH, AWS, Cloudflare…).
- Software and SaaS (Figma, Notion, Linear…).
- Hardware and equipment (MacBook, screen, chair…).
- Transport and travel (train, flight, taxi, fuel).
- Business meals (client meals, coffee).
- Subcontracting (freelance, agency, consultant).
- Training (courses, conferences, books).
- Marketing (Google Ads, LinkedIn Ads, SEO tools).
- Bank and financial fees.
- Other — free category with customizable sub-categorization.
Automatic import
Settings → Apps → Bank account. Connect your bank (banking APIs via Budget Insight / Powens) so every transaction shows up automatically as an expense to categorize. Nexte proposes AI categorization based on description and amounts.
Finance dashboard
Billing → Finances. Overview: gross revenue, categorized expenses, net profit, collected vs deductible VAT, 12-month trend charts. Exportable as PDF for meetings with your accountant.
Accounting export
Periodic export (month, quarter, year) including issued invoices + expenses. Formats: CSV, FEC, Sage, QuickBooks, Xero, Pennylane (continuous auto). A complete ZIP bundle with all PDF receipts is also downloadable for archives.